Step 1: From the left navigation, under Crew Expenditures, click PETTY CASH.
Step 2: Click CREATE PC ENVELOPE.
Step 3: Select your petty cash recipient, then click SUBMIT.
NOTE: If you don't see the vendor you are looking for, you may add a new PC Vendor from VENDORS, under Accounts Payable.
Step 4: Complete the required fields from the Summary area, and leave the Envelope Amount as $0.00.
Note: You may enter a PC envelope number or allow the system to auto-generate one.
Step 5: Enter the advance or reimbursement amount in the Advance Amount field.
Step 6: Select whether you are issuing an advance or reimbursement via Cash or Check.
Note: If you select "Check", after the advance is posted, a PC Advance Check will be able to be processed via Bill Payments.
If you choose to reimburse by "Cash", the debits/credits to your trial balance accounts are automatically added to the detail lines below.
Step 7: Review the detail lines of the transaction.
Note: Reimbursements or advances may be bundled with debits or credits to expense accounts; however, the sum of the detail lines must always equal the envelope total. To learn more about creating petty cash envelopes, click here.
Step 8: If necessary, add Notes and Files.
Note: The Files area may be used for receipt attachments.
Step 9: Click SUBMIT.