Employee Roles
Digital Start Work Employee - Access to submit digital start work, such as I9s, start form, custom forms, W4, W9, and loan-out company. Ability to create and submit Timecard Hours
Employee - Access to create and submit Timecard Hours (typically the system will auto-invite paper start work employees with this role title. This is not as commonly used when manually inviting an employee, except when needed, outlined HERE).
Employee View Only Access - Employee can log in and view timecards/check copies, but cannot create a timecard
Payroll - Digital Start Work
I9 Approver - Able to view/approve I9s, Access to view the Employee's grid
Start Work Admin - Ability to approve i9s, invite employees & prefill the start form, approve start forms, and custom forms. Access to Digital Start Work, Users & Employees grids, and manage roles.
| Create/Submit | Approve | View All | Edit/Coding |
i9s | N/A | Yes | Yes | N/A |
Start Work | Yes | Yes | Yes | Yes |
Custom Forms | Yes | Yes | Yes | N/A |
Payroll
Department Head-Payroll Access - Ability to approve i9s, invite employees & prefill the start form, submit and approve timecard hours, and change user roles. Access to Digital Start Work, Users grid, all Timecards
Department Head-Payroll Access | Create/Submit | Approve | View All | Edit/Coding |
i9s | N/A | Yes | Yes | N/A |
Start Work | Yes | Yes | Yes | N/A |
Timecard Hours | Yes | Yes | Yes | Yes |
LP/Payroll Accountant w/o Preview Approval - Ability to invite employees, submit and approve timecard hours, and grossing. Access to coding timecards, manage roles, Users & Employees grids. No access to approve payroll previews or post payroll
*Assignable roles: Department Head-Payroll Access, Employee, Employee View Only Access, LP/Payroll Accountant w/o Preview Approval
Line Producer - Ability to invite employees, submit and approve timecard hours and grossing, create & approve batches, & approve payroll edits. Access to coding timecards, manage roles, run payroll reports, and Users, Employees, Approval Flow Steps grids
*Assignable roles: Employee, Employee View Only Access
Payroll Accountant - Ability to invite employees, submit and approve timecard hours and grossing, create & approve batches, approve payroll edits, and post payroll. Access to coding timecards, manage roles, run payroll reports, check copies, and Users, Employees, Approval Flow Steps grids
*Assignable roles: Department Head-Payroll Access, Employee, Employee View Only Access, LP/Payroll Accountant w/o Preview Approval